Participation
Guidelines
Vendor
Application
Vendor Packet
For additional information contact:
252-447-1101
Published
Festival
Dates
Friday:
Saturday:
Vendors are welcome to begin setup
on Friday at
Opportunities
to Participate
Vendors: Friday and Saturday
· Food
· Commercial goods
· Arts & Crafts
· Community information
Index
for Guidelines
Food Vendor Fees & Guidelines Page 3
Merchandise Vendors
(Commercial & Handmade Arts & Crafts) Page 4
Non-Profit Information Vendors Page 4
Festival Application Page
5 & 6
Food
Vendor Fees & Guidelines
Space Size Fee
10 foot by 20 foot Space $ 200.00
20 foot by 20 foot $ 300.00
*Tents are Not provided for Food Vendors.
· Adhere to Craven County Health Department rules and regulations. A copy of which is attached.
· Food Items
o Vendors can serve a multitude of items; each item to be sold must be listed on the participation application and pre-approved by the festival committee. Approval is based on first request and payment of fees received will be the first request approved.
o The festival committee will limit the number of vendors serving the same product to no more than three (3) locations onsite.
o Vendors can have multiple sites at the festival by paying the designated fee for each site.
· Site setup must be completed one (1) hour before the opening of the festival on each day.
· Site cleanup surrounding the vendor’s site is required and is the vendor’s responsibility. Trash dumpsters will be available onsite.
· A water spout will be available onsite.
·
No electrical power available.
·
No direct water source is provided.
· Meeting
o Information
meeting – Friday,
· Business and organizations serving food and beverages assume all liability.
·
All booths will be staffed during festival
operating hours on Friday
· Non profits must provide proof of non-profit status in accordance with NC State guidelines. Please attach a copy of certificate to application.
Application and
fees due on or before:
Any fees submitted after this
date, are subject to a $35.00 late fee.
Interpretation of these guidelines is the responsibility of the Havelock
Chamber of Commerce Board of Directors.
All decisions made by the
Merchandise
Vendors
Commercial and/or Handmade Arts and Crafts
Space Size Fee
10 foot by 10 foot Space $100.00
10 foot by 20 foot Space $200.00
20 foot by 20 foot $300.00
*Tents are Not Provided for Merchandise Vendors
· All vendors must adhere to all federal, state and local rules and regulations that apply to your business or organization.
·
All booths will be staffed during festival
operating hours on Friday
Non-Profit
Information Vendors
· 10 foot by 10 foot space will be provided for “FREE”
*Tents are Not Provided for Non-Profit Information Vendors
· You must provide your own Tent.
· Political Parties are not considered FREE non-profit vendors.
· This space is for distributing non-profit organization information “ONLY”. No funds will be collected onsite. If your organization wishes to collect funds or sell items, you are welcome to rent a space under the merchandise vendor category.
·
All booths will be staffed during festival
operating hours on Friday
Application and
fees due on or before:
Any fees submitted after this
date, are subject to a $35.00 late fee.
Interpretation of these guidelines is the responsibility of the
Havelock Chamber of Commerce Board of Directors. All
decisions made by the
Operated by:
252-447-1101
FESTIVAL APPLICATION
Company/Sponsor Name if applicable:
Contact Name:
Contact Address:
Contact Phone Numbers:
Contact Cell Phone Number:
Contact Email Address: _______________________________________________________
Vendor Tax I.D. #:
Non-Profit
ID #:
Category of Participation: Please
indicate your category of participation. Participation in multiple categories is
allowed. Forward completed application and fees to the Havelock Chamber of
Commerce at P.O. Box 21, Havelock, NC 28532 by October 3, 2008.
